Team Administrator
We’re looking for an organised, proactive Team Administrator to join a well-established and highly respected fire & security systems specialist serving commercial and industrial clients across the South.
This is a key role at the heart of a busy operations team — perfect for someone who thrives on variety, takes pride in keeping things running smoothly, and enjoys being the go-to person in a professional office environment.
Key Responsibilities
- Acting as a central point of contact for office and engineering teams
- Handling incoming calls professionally and directing enquiries
- Managing shared inboxes and ensuring queries are dealt with promptly
- Updating engineer schedules and maintaining accurate diaries
- Processing and checking engineer timesheets
- Logging, processing and chasing outstanding paperwork
- Preparing equipment and documentation for engineers
- Raising purchase orders and liaising with suppliers and subcontractors
- Supporting contract administration, setup and document archiving
- Managing stock levels of materials, stationery and refreshments
- Receiving and logging deliveries (manual handling involved)
- Maintaining engineers’ van stock records
- Coordinating site attendance bookings where required
- Greeting visitors and ensuring meeting areas are professional and tidy
- Helping maintain a clean, organised and safe office environment
What We’re Looking For
- Previous experience in a busy administrative or office-based role
- Excellent organisation and time management skills
- Confident and professional telephone manner
- Strong attention to detail and high levels of accuracy
- Ability to work independently and as part of a close-knit team
- Calm, methodical approach when working under pressure
- Good IT skills and confidence learning new systems
- Positive, flexible and proactive attitude
Benefits
- 4-day working week (Monday–Thursday)
- Pension scheme (after qualifying period)
- Supportive team environment in a well-established company
- Varied role with real responsibility and impact
